Call for Community Futures National Event Volunteers

 If you’re planning to attend the Community Futures National Event 2012, why not consider volunteering as well? We need your help to make this event a real success – especially if you are bilingual, we would love your help!

There are so many ways to get involved and time slots are flexible and convenient — you can volunteer before or between educational sessions. Assignments range from half-hour to three-hour shifts. Consider taking more than one shift if possible. For example, when you know the workshops or discussion group sessions you will attend, sign up to be a room monitor for one or more of those sessions.

Volunteer training sessions will be scheduled for Wednesday, May 30th, from 10am - 11am, 1pm - 2pm or 2pm - 3pm.  Volunteers will also receive additional information via e-mail.

National Event Volunteer Job Descriptions

Kit Stuffing – Wednesday, May 30th only (11am - 1pm)
A bag will be provided for each participant, which will contain the program, and general information from our sponsors. Several volunteers will be required to form an “assembly line” to put these kits together. This task requires volunteers to stand and some lifting is required. Many hands will make this task go quickly.

Room Monitor
This is the ideal position for someone who is bilingual, who is already planning to attend a particular session. Volunteers are requested to attend a 1 hour training session that will describe emergency procedures and include a facility tour. Duties include:

•    Ensure the signage outside the room is correct
•    Become familiar with the location of the nearest restrooms and emergency exits
•    Greet participants at the session room door
•    Help participants locate a seat, if required
•    Obtain assistance if an emergency happens in the session (audio-visual or medical)
•    Once the session begins, the volunteer is welcome to sit in and participate in the session

Welcome Desk Host
This position is ideally suited to a local person who knows the area well. A welcome desk will be set up in the lobby of each of the 6 host hotels. Each desk will be stocked with brochures, maps and general information. A chair will be provided and this position is not physically demanding. Volunteers will act as hosts, greeting participants, making them feel welcome and responding to questions that may come up including:
•    Where is the event registration desk?
•    How far is the conference centre? How do I get there?
•    Where can we get dinner on Thursday night?
•    Where can I do some shopping?
•    What other activities are there?
•    General program information.

Registration Desk
Volunteers are required Wednesday, May 30th and Thursday May 31st to assist with handing out pre-arranged registration envelopes and delegate bags. At times, volunteers may also be requested to help direct the flow of people, or re-stock supplies (including bags). Volunteers are requested to attend a 1 hour training session that will describe registration duties.

Greeters
Several greeters are required for the start of meal functions to ensure that people feel welcome, assist participants with special needs and help identify available seats, when participants walk into the room.

Runner
This is the perfect role for local youth that would like to gain “behind the scenes” work experience. Runners are welcome at anytime during the event and will be assigned duties as required.

Volunteer Registration Form
Please download the volunteer registration form, complete the information and return it by email to Jacqui Sullivan at jacqui@absolutevents.com or by fax to 902-747-2019 before April 15, 2012.

Click here to download Volunteer Registration Form (PDF)

Volunteer Registration Form (Word version)